Privacy Policy

Last Updated:

Hyperion Collective ("we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (hyperioncollective.org) and use our services.

1. Information We Collect

Information You Provide

We may collect information you voluntarily provide, including:

• Account Information: Discord username, RSI handle, email address
• Profile Information: In-game details, ship information, organization preferences
• Communications: Messages sent through our portal or Discord
• User Content: Forum posts, wiki contributions, and other content you submit

Information Collected Automatically

When you visit our website, we may automatically collect:

• Log Data: IP address, browser type, operating system, referring URLs, pages viewed, and access times
• Device Information: Device type and screen resolution
• Cookies: Session cookies for authentication and preferences

Third-Party Information

We may receive information from third-party services:

• Discord: Username, avatar, and server membership (via OAuth authentication)
• Roberts Space Industries: Public organization membership data

2. How We Use Your Information

We use collected information to:

• Provide and maintain our services
• Authenticate users and manage accounts
• Facilitate organization activities and events
• Communicate with members about organization matters
• Improve our website and services
• Enforce our Terms of Service and organization rules
• Protect against unauthorized access or abuse

3. Information Sharing

We do not sell your personal information. We may share information in these circumstances:

Recipient	Purpose	Data Shared
Organization Members	Member directory, coordination	Username, rank, branch, public profile info
Discord	Authentication, bot functionality	Discord user ID, server roles
Hosting Provider	Website hosting and operation	Server logs, database storage
Legal Authorities	Legal compliance (if required)	As required by law

4. Cookies and Tracking

We use cookies for:

• Essential Cookies: Required for authentication and basic functionality
• Preference Cookies: Remember your settings and preferences

We do not use advertising or third-party tracking cookies. You can disable cookies in your browser settings, but some features may not function properly.

5. Data Retention

We retain your information for as long as:

• Your account remains active
• Necessary to provide our services
• Required by legal obligations

If you request account deletion, we will remove your personal data within 30 days, except where retention is required by law or for legitimate purposes (e.g., abuse prevention).

6. Data Security

We implement security measures to protect your information, including:

• Encrypted connections (HTTPS)
• Secure password storage (hashed)
• Access controls for administrators
• Regular security reviews

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security of your data.

7. Your Rights

Depending on your location, you may have rights to:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your personal data
• Portability: Receive your data in a portable format
• Objection: Object to certain processing activities

To exercise these rights, contact us through our Discord server.

8. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. By using our services, you consent to such transfers. We take steps to ensure your data receives adequate protection.

10. Third-Party Services

Our website links to third-party services (Discord, Roberts Space Industries, etc.) that have their own privacy policies. We encourage you to review their policies. We are not responsible for their privacy practices.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our services after changes constitutes acceptance of the modified policy.

12. Contact Us

For privacy-related questions or to exercise your rights, contact us through:

• Discord: discord.gg/AhFEaEwzet

13. Additional Disclosures

For European Users (GDPR)

If you are in the European Economic Area, our legal basis for processing your information includes:

• Your consent (which you can withdraw at any time)
• Performance of our services
• Legitimate interests (community management, security)
• Legal compliance

For California Users (CCPA)

California residents have additional rights under the CCPA, including the right to know what personal information is collected and the right to opt-out of the sale of personal information. We do not sell personal information.